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Career Posting Detail

Tractor Open

Closes 5/14/26

Request for Quotes Tractor (RFQ 11-TF-26)

The County of Cheshire is requesting formal quotes from qualified vendors for the purchase and delivery of a tractor. The full request for quotes is posted on the county website here: https://co.cheshire.nh.us/work-with-us/rfps/.

Submissions and Timeline

  1. RFQ release date: Thursday, April 9, 2026.
  2. To receive RFP addendums, questions and answers, and any available additional documents to assist in preparing the proposals, please submit intent to apply notice by email containing name and email address to the person listed under the county contact information below. Intent to apply notice is not required to apply.
  3. Questions must be submitted in writing via email to the person listed under the county contact information below no later than 9:00am on Thursday, April 23, 2026. Responses will be made available to all bidders within 2 business days.
  4. Quotes are due by 9:00am on Thursday, May 14, 2026. Proposals must be sent via PDF attachment(s) to an email sent to the person listed under the county contact information below.
  5. The estimated date for selection of vendor is by Friday, May 29, 2026.
  6. The estimated delivery date for the equipment is Tuesday, June 30, 2026.

County Contact Information

Specifications

  1. 50 Horsepower Tractor
  2. Front loader attachment
  3. Front hydraulic remotes
  4. Cab with HVAC
  5. Quick attach fork implement
  6. 3-point hitch York Rack attachment
  7. 7’ front hydraulic snow plow
  8. Rear Hydraulic Remotes
  9. Cab side mirror kit
  10. Block heater
  11. Welded hook on the bucket
  12. 4-wheel Drive
  13. Hydrostatic Transmission
  14. Tractor width – No wider than 6’
  15. Approximate 2000lb lifting capacity
  16. Needs to be able to load a 1-ton dump truck with a sander in the dump body (minimum lifting height of 111”)
  17. Item is brand new (not used or refurbished)
  18. Owner’s manual included
  19. Warranty/guarantee and technical support for at least 12 months

The name of manufacturer, trade name, or catalog number, if mentioned in this Request for Quotes, is for the purpose of designating a minimum standard of quality and type. Such references are not intended to be restrictive, although specified color, type of material and specified measurements may be mandatory. Proposals will be considered for any brand which meets or exceeds the quality of the specifications listed. On all such proposals, the Proposer shall specify the product they are proposing and shall supply sufficient data to enable a comparison to be made with the particular brand or manufacturer specified. Failure to submit the above may be sufficient grounds for rejection of the proposal.

Proposal Content

  1. Clearly and concisely address the complete Specifications as stated above.
  2. Distinctly indicate any contingencies, exceptions, or additions, or other deviations from the Specifications stated above. Equipment bids with disclosed deviations from Specifications will be considered. Bids not meeting specifications and that do not clearly indicate any and all deviations will not be considered by the County.
  3. Provide the manufacturer(s) product description, measurements, details, and other specifications or materials (if available, or provide a suppler/vendor description in lieu of a manufacturer’s written materials).
  4. Descriptive materials shall include details on warranties, guarantees, and/or ongoing technical support if offered for the product.
  5. Provide customer reviews if available.
  6. Confirm that the vendor is able to meet the estimated delivery date or propose a delivery date that meets the vendor’s ability.
  7. State if the product is Made in America, and confirm that if it is, the vendor will be able to provide documentation to support the source of the product.
  8. Provide a fixed all-inclusive single price needed according to the Specifications described above and inclusive of the vendor’s supply of all equipment, materials, supplies, labor, and any other items or services necessary to complete the Specifications.
  9. Provide a breakdown of key cost components including the item itself, any accessories, warranties, guaranties, technical support, required subscriptions, taxes, shipping and delivery fees.

Eligibility Requirements

  1. Firm is registered as a licensed business.
  2. The vendor has or will obtain at its own cost general liability coverage with a limit of at least $1,000,000 per occurrence and $2,000,000 aggregate; professional liability coverage with limits of at least $1,000,000 per occurrence and $2,000,000 aggregate; and worker’s compensation coverage meeting State of NH required limits and providing employer’s liability coverage (if applicable).
  3. The vendor and any key employees are not debarred, suspended, or otherwise prohibited from receiving federal funds (if applicable).
  4. Preference is extended for the purchase, acquisition, or use of goods, products, or materials produced in the United States as defined in 2 CFR §200.322 Domestic preferences for procurements.
  5. Preference is extended to firms that are known minority businesses, veteran-owned, women’s business enterprises, and labor surplus area firms.

Selection Criteria

Before making its selection, the County shall consider product specifications that most closely meet the Specifications as described in this RFQ. Vendors whose quotes meet the eligibility requirements will be evaluated and selected on the basis of the following criteria. Unless otherwise indicated, all criteria shall be evaluated with equal weight.

  1. Product quoted meets the RFQ Specifications.
  2. Product description indicates a high-quality item with a history consumer satisfaction. Warranties and guaranties are considered part of the quality of the product.
  3. Vendor is able to meet the estimated delivery date or propose a reasonable delivery date.
  4. Product is Made in America and supporting documentation can be provided. Made in America products are preferred.
  5. Final and total cost of the item.
  6. In the event of a tie, preference shall be extended to organizations that are known minority businesses, veteran-owned, women’s business enterprises, and labor surplus area organizations.

The County reserves the right to reject any or all quotes, to select any quote, to waive as an informality any irregularities on quotes received, and to omit any item or items as it may deem to be in the best interest of the County. The decision of the County shall be final and not subject to review or appeal.

Source of Funding

This RFQ is supported by USDA Rural Development Community Facilities as part of a federal award. The contents of this request for quotes are those of the author(s) and do not necessarily represent the official views of, nor an endorsement, by the grantor, their parent agency, or the U.S. Government. Approval and award of a contract is contingent upon the continued availability of funding to accomplish the project.

Privacy, Confidentiality, and Publicity

Information provided through the application process is the responsibility of each applicant. Applicants agree not to hold Cheshire County, NH, its affiliates, members, partners, and staff liable for any losses, damages, costs, or expenses of any kind relating to the use or the adequacy, accuracy, or completeness of any information appearing in an application.

Depending on the individual circumstances of this RFP and applications, any or all parts of this process and corresponding submissions may be considered public information. Any confidential information, including trade secrets, shall be redacted or removed by the applicant prior to submission.

If awarded, be advised that the business/applicant’s application information, name, statements, and other information provided during the award process may be used for promotional purposes in all forms and media and the business/applicant may be contacted by Cheshire County, NH for such purposes. Until notified, applicants must agree not to share any status as a finalist publicly, including but not limited to all social media platforms, news media, or local publications.

Conflict of Interest

Any employee, officer, or agent of Cheshire County participating in the selection, award, or administration of funds must disclose to the Board in writing if they have a real or apparent conflict of interest regarding any applying entities. Such a conflict of interest would arise when the employee, officer, or agent, any member of their immediate family, their partner, or an organization which employs or is about to employ any of the parties indicated herein, has a financial or other interest in or a tangible personal benefit from an entity considered for funding. The officers, employees, and agents of Cheshire County may neither solicit nor accept gratuities, favors, or anything of monetary value from fund recipients. Cheshire County employees, officers, or agents with a conflict of interest must disclose the conflict in writing to the Board, recuse themselves of any vote pertaining to the contract, and dismiss themselves from any conversation(s) relating to a contract or its terms or conditions.

EEO/Affirmative Action Statement

This is an equal opportunity/ affirmative action agency. All qualified vendors will receive consideration without regard to race, color, religion, creed, age, sex, or national origin.